Worldwide Independent Network Ltd. (“WIN”, “We”, “Us”) operates www.winformusic.org (“Website”). This policy details how WIN uses and protects personal information it receives about you. WIN is the “Data Controller” in respect of your personal information.
This policy does not extend to third-party sites linked from and to the Website and WIN does not control the collection or use of personal information collected on third-party sites.
Information you provide to us will be used only in accordance with this policy. WIN may update this policy from time to time by updating this page. We will notify you of significant changes to this policy by placing a notice on the Website.
When you visit the Website and/or otherwise interact with us, you may provide WIN with two types of information: ‘personal information provided by you’ you knowingly choose to disclose that is collected on an individual basis and ‘Website use information’ collected on an aggregate basis as you and others use the Website, as detailed below.
We may collect and process the following personal information about you which you provide:
We may collect the above information about you through our third-party service providers, for example service providers that help us organise and manage our events.
WIN records information about your interactions with the Website, and with WIN-hosted content embedded in third party websites. WIN servers automatically receive and log information from your browser, including your IP address, browser configuration, the page or information you have requested and the date and time of your request.
The cookies we use fall into the following categories:
If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies or otherwise withdraw your consent in relation to cookies, you may not be able to access all of the functions of the site.
WIN will not collect sensitive information except with your consent, and then only if collection of such information is necessary for a specific activity or function which WIN will inform you of.
We collect and process personal information when you:
WIN uses the information you provide for the following purposes:
We will only process your personal information where we have a legal basis to do so. The legal basis will depend on the purposes for which we have collected and use your personal information. In almost every case the legal basis will be one of the following:
Where we have collected the personal information based on your consent and we have no other lawful basis to continue with that processing, if you subsequently withdraw your consent then we will delete your personal information.However, please note that where you unsubscribe from our marketing communications, we will keep a record of your email address to ensure we do not send you marketing emails in future.
Security. WIN employs appropriate electronic and procedural measures to protect personal information from unauthorised access or modification. Access to your personal information is limited to employees we believe reasonably need to use that information in order to perform their roles.
Data retention. We take steps to ensure that the personal information that you provide is retained for only as long as it is necessary for the purpose for which it was collected. After this period it will be deleted or in some cases anonymised. We may also keep a record of correspondence with you (for example if you have made a complaint) for as long as is necessary to protect us from a legal claim.
We may share your personal information with our suppliers, business partners and service providers, where they are helping us to market and advertise our services as well as providing our services to you. For example, we share your personal data (e.g. your contact details, job title and information relating to your role (including whether you have attended other networking events) with the trade association you say you are a part of to verify your membership and help us to decide which individuals we may invite to attend our events, where our events with limited spaces are oversubscribed to.
We may also disclose your personal information to other third parties in the following cases:
You have certain rights in relation to your personal information. These include: the right to object to the processing of your information for certain purposes, the right to access your personal information, and the ability to erase, restrict or receive a machine-readable copy of your personal information.
We will handle any request to exercise your rights in accordance with the applicable law and any relevant legal exemptions. If you wish to exercise any of these rights please use this Contact form.
You may also have the right to complain to a data protection authority if you think we have processed your personal information in a manner which is unlawful or breaches your rights.
If you have any such concerns we request that you initially contact us so that we can investigate, and hopefully resolve, your concerns.